Category Archive: Court Reporters

Making Your Remote Office a Success

With the unique challenge of working and keeping businesses going during COVID-19, having a remote office has become our new normal but it can still be an unknown, possibly even stressful, factor amid these disruptive and uncertain times.

It’s more important now than ever to keep your mental and emotional well-being in check, as well as that of your employees and staff.

SET SCHEDULES 

Keeping a regular, and realistic, schedule is vital. Plan your day as if you were in the office with a start time, lunch time and quitting time. Make sure you allow technology-free time to pamper yourself, whether that’s reading a book, working on a jigsaw puzzle or a soothing bath.

HAVE A DEDICATED WORK SPACE

You don’t need a room specifically for your home office but find space that is to be your work area during work hours. This can be a corner in your bedroom, living room or on your kitchen table. Tell your family this is your work area during your scheduled work times. After hours, it can go back to its intended use.

GIVE YOURSELF A BREAK 

Working from home doesn’t (and shouldn’t) mean parking yourself at your desk 24-7. Your mind and body need breaks throughout the day so be sure to take them, preferably every 30 to 60 minutes. It may be getting up to stretch for a few minutes or getting a glass of water. On phone calls, get in the habit of standing rather than sitting to keep that blood flowing.

BUT WATCH OUT FOR THOSE DISTRACTIONS!

Working from home can be wonderful (saving on gas and travel time with no commute and hey, you don’t even have to wear shoes!) but being at home can lend to a host of distractions. Don’t let your laundry, that Harry Potter marathon or social media impact your productivity.

STAY CONNECTED

That said, social media is a wonderful way to keep in touch, not only with family but also co-workers. The office is not only a place to work but also a method to combat loneliness and isolation. Working from home, especially for extroverts, can create anxiety. So check in with your co-workers, not just to discuss work-related matters but also fun things, like sharing recipes and family and pet photos.

AND GET FRESH AIR

Fresh air and sunshine are a necessity. With fewer people driving, and warmer weather upon most of us, getting away from your desk, out the door and into the environment is fundamental. Not only will it invigorate you but will keep your immune system healthy.

SHARPEN YOUR SKILLS

If your workload is lighter than normal, it’s the perfect time to investigate some online courses that will improve your skills, raise the value of your expertise and give you continuing education credit. As a bonus, it also takes your mind off economic worries.

DON’T FORGET YOUR EMPLOYEES

If you’re in management, it’s imperative not to neglect your employees. Understand that they might be feeling anxious, overworked and even isolated. Make yourself available to address any issues they might have. Have regular meetings by video or phone to keep everyone up to date. Let your staff know the best way to reach you with questions or emergencies. Find out if your health plan offers support for insureds who may need it and pass that information along.

 

Lastly, smile and breathe!

Keep Your Caseload Moving During Covid-19

In these trying times, when law firms are being forced to readjust to at-home work, keeping on top of your caseload may seem impossible. Below are some resources you can leverage to keep your business moving. 

VIDEO CONFERENCE

Social distancing requirements have greatly hindered the communication and collaboration necessary for law firms to thrive. However, technology has evolved significantly in the last decade, and communicating while working remotely has become the easiest it has ever been with the use of video conferencing. Platforms like Zoom and WebEx allow attorneys to meet with co-workers and clients, attend trials, hearings, meetings, depositions, and examinations-under-oath all virtually. Many platforms have free accounts with robust features. 

ADVICE FROM THE GEORGIA BAR ASSOCIATION

The Georgia Bar has compiled a list of resources to help Georgia firms to continue operating during the COVID-19 crisis, found here:

https://www.gabar.org/covid-19_resources.cfm 

Among the resources are financial sources for small businesses, as well as the Ready.gov Pandemic Plan, which outlines health tips and links to coronavirus informational pages from FEMA, the CDC, and the EPA, as well as the government’s website for federal response, which is updated as new legislation is passed.

The Bar also includes a list of legal websites that specialize in such services as billing management, advice, educational materials, the use of VPNs for remote accessing to your work computer from anywhere, legal bulletins, talent networks, file sharing, tech support, and more. The comprehensive list is compiled by Robert Ambrogi, an attorney and legal writer. Robert lays out each resource in short, concise paragraphs and includes information on any deals and special offers for each site.

 

Some of the particularly noteworthy resources include: 

 

  • The Senate, which is a free online platform that allows lawyers and other legal professionals to collaborate on the legal implications of issues, such as coronavirus.
  • Time Miner, which tracks time spent emailing and calling in order to recover billable time.
  • PandaDoc, which is a document-sharing and e-signature platform that is offering a free subscription plan for the duration of the COVID-19 crisis.

 

The list is certainly worth a look.

 

Here at EGCR, we are striving to give you and your firm resources to keep your caseload from backing up during COVID-19. We offer online depositions via video conference as an alternative to in-person depositions and will take care of all of the setup for you. Additionally, we are offering free training to anyone interested in trying out this method: click here to sign up. 

 

For more information on our remote legal services, please email [email protected] or call 404-389-1155.

Thank You!

While the world is going through this difficult time dealing with COVID-19, we wanted to take a moment to thank our clients for their continued support.  We really appreciate you!

REMOTE DEPOSITION SECURITY – KEEPING YOUR DEPO PRIVATE

 

Recent concern has been raised regarding the security of Zoom meetings with the onset of a new trend called “Zoombombing.” Never heard of it? Imagine photobombing, but through video conference. Possibly, with graphic content. The trend has gotten so much attention that Zoom’s CEO spoke out about the incidents on Good Morning America.  How can you keep your Zoom deposition private and secure? Below are some remote deposition security strategies to keep the hackers at bay.

PASSWORD PROTECTION

Zoom meetings are set up without a password by default. Zoombombers are taking advantage of this to gain access to private meetings. When you schedule your meeting, always set a unique password for the meeting. It will be included in the invitation you sent to the other attendees.

MEETING ROOM LOCKOUT

The hackers responsible for these attacks join meeting that are actively taking place and then screen share inappropriate content, causing disruptions and intruding on your private Zoom meeting. You can combat this by locking the Zoom meeting after all the party members have arrived. This will prevent any unwanted trolls from wreaking havoc during your deposition. The host simply needs to click “Manage Participants” in the meeting, and under the “More option” choose “Lock.”

HOSTING WITH EGCR

By hosting your remote deposition with
Elizabeth Gallo Court Reporting you are working with an experienced court reporting firm that is familiar with multiple videoconferencing platforms and can implement these security strategies for you to keep your online witness testimony private. If Zoom is your preferred platform, we can also implement additional privacy options, including breakout rooms so you and your client can convene in private during breaks and locking down the private chat feature so none of the parties can converse during take-down without the knowledge of the group.

NEED EVEN MORE SECURITY?

We offer several platform options for remote depositions. Contact us to find the best fit for your firm.